TAKING OWNERSHIP OF A PRINTERIN THIS EXERCISE, YOU PRACTICE TAKING OWN...

12-21Lesson 3 Managing Documents

Table 12-4 describes the tasks that you might perform when you manage individual

documents, how to perform the tasks, and examples of situations in which you might

perform them.

Table 12-4

Document Management Tasks

Task Action Example

To pause printing of a

Pause printing of a document

Select the documents for which you

document

when there is a problem with the

want to pause printing, and then

click Pause. (The status changes to

document.

Paused.)

To resume printing a

Resume printing of the docu-

ment after you fix the problem

want to resume printing, and then

with the paused document.

click Resume. (The status changes

to Printing.)

To restart printing a

Restart printing of a partially

want to restart printing, and then

printed document after you fix a

problem with the document or

click Restart. Restart causes printing

the print device.

to start from the beginning of the

document.

To cancel printing a

When a document has the wrong

want to cancel printing, and then

printer settings or is no longer

needed, you can cancel it so it is

click Cancel. You can also cancel a

deleted before it prints.

document by pressing the D

ELETE

key.

How to Set Notification, Priority, and Printing Time

You can control print jobs by setting the notification, priority, and printing time. To

perform these document management tasks, you must have the Manage Documents

permission for the appropriate printer.

You can set the notification, priority, and printing time for a document in the General tab

of the Properties dialog box for the document, as shown in Figure 12-8. To open the Prop-

erties dialog box for one or more documents, first select the documents in the Printer win-

dow, click Document on the Printer window menu bar, and then click Properties.

F12us08

Figure 12-8

Set notification, priority, and printing time for a document.

Table 12-5 describes the tasks that you might perform when you control print jobs,

how to perform the tasks, and examples of situations in which you might perform

them.

Table 12-5

Setting a Notification, Changing Priority, and Scheduling Print Times

Set a notification In the Notify text box, type the logon

Change the print notification when

someone other than the user who

name of the user who should receive

the notification. By default, Win-

printed the document needs to

dows XP Professional enters the

retrieve it.

name of the user who printed the

Change a docu-

Change a priority so that a critical

Move the Priority slider to the priority

ment priority

document prints before other doc-

level that you want. The highest pri-

ority is 99, and the lowest is 1.

uments.

Schedule print

Set the print time for a large docu-

To restrict print times, select Only

times

From in the Schedule section, and

ment so that it prints during off-

then set the hours between which

hours, such as late at night.

you want the document to print.

Practice: Managing Documents

In this practice, you manage documents by printing a document, setting a notification

for a document, changing the priority for a document, and then canceling a document.

Complete the following exercises, and answer any questions that are asked. You can

find answers to these questions in the “Questions and Answers” section at the end of

this chapter. To complete this practice, you must have completed the exercises in

Chapter 11.