TAKING OWNERSHIP OF A PRINTERIN THIS EXERCISE, YOU PRACTICE TAKING OWN...

12-19Lesson 2 Managing Printers

Lesson Summary

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If a printer has multiple trays that regularly hold different paper sizes, you can

assign a form to a specific tray. A form defines a paper size.

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A separator page is a file that contains print device commands. Separator pages

identify and separate printed documents, and they can be used to switch print

devices between print modes.

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To pause a printer, cancel all documents, or to resume a paused printer, right-click

the icon for the printer in the Printers And Faxes window and then click the

appropriate command.

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You can redirect all print jobs for a printer to a different printer that uses the same

printer driver. You cannot redirect specific documents in the print queue.

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The print processor prepares a document for printing before it sends the docu-

ment to the printer. The WinPrint processor is shipped with Windows and sup-

ports the following formats: RAW, EMF, and Text.

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By default, print jobs are spooled to disk before the print processor sends them to

the printer. This allows users to access their applications again more quickly.

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To take ownership of a printer, a user must have or be a member of a group that

has the Manage Printers permission for the printer. By default, members of the

Administrators and Power Users groups have the Manage Printers permission.

Lesson 3: Managing Documents

In addition to managing printers, you can use Windows XP Professional to manage doc-

uments that are in a printer’s print queue waiting to be printed. Managing documents

includes pausing, resuming, restarting, and canceling documents. In addition, you can

set users to be notified when a print job is finished, a priority that allows a critical docu-

ment to print before other documents, and a specific time for a document to print.

After this lesson, you will be able to■

Pause, resume, restart, and cancel the printing of a document.

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Set a notification, priority, and printing time.

Estimated lesson time: 20 minutes

How to Pause, Restart, and Cancel a Document

If a printer problem occurs during the printing of a document, you can pause that doc-

ument while you resolve the problem and then resume printing. If you suspect that the

printing problem is related to the document itself, you can restart or cancel the printing

of the document. You must have the Manage Documents permission for the appropri-

ate printer to perform these actions. Because the creator of a document has the default

permissions to manage that document, users can perform any of these actions on their

own documents.

To manage a document, right-click the icon representing the printer for the document

in the Printers And Faxes window, and then click Open. Select the appropriate docu-

ments; click the Document menu; and then click the appropriate command to pause,

resume, and restart from the beginning, or cancel a document, as shown in Figure 12-7.

F12us07

Figure 12-7

Manage documents by opening the print queue window.