INSTALLING AN LPR PORT

3. After you have selected a printer icon, you can do the following:

Click any of the tasks in the Printer Tasks list.

Click the File menu and then click Open (or just double-click the printer icon)

to open the printer window, which allows you to perform document manage-

ment tasks.

Click the File menu (or right-click the printer icon) and then click Properties

to open the Properties dialog box, which allows you to perform printer-man-

agement tasks such as changing print permissions or editing Microsoft Active

Directory service information about the printer.

Windows XP Professional Print Permissions

Windows XP Professional allows you to control printer usage and administration by

assigning print permissions. With print permissions, you can control who can use a

printer, who can manage the printer, and who can manage documents in the print

queue.

For security reasons, you might need to limit user access to certain printers. You can

also use print permissions to delegate responsibilities for specific printers to users who

are not administrators. Windows XP Professional provides three levels of print permis-

sions: Print, Manage Documents, and Manage Printers. Table 12-1 lists the capabilities

of each level of permission.

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Exam Tip The Print permission offers the fewest rights, basically allowing users to print to

the printer and manage their own documents. The Manage Documents permission allows all

the rights offered by the Print permission and also allows users to manage other users’ docu-

ments. The Manage Printers permission includes all the rights offered by the Manage Docu-

ments permission and allows users to configure printer settings.

You can allow or deny print permissions. Denied permissions always override allowed

permissions. For example, if you select the Deny check box next to Manage Docu-

ments for the Everyone group, no one can manage documents, even if you grant this

permission to another user account or group because all user accounts are members of

the Everyone group.