11-9Lesson 2 Setting Up Network PrintersTable 11-2
Add Printer Wizard Pages and Options for a Local Printer
Page Option Description
Manufacturer And
Select the appropriate manufacturer and
Install Printer
Software
Printers
printer so that the correct printer driver for
the local printer will be installed. If your
printer is not on the list, you must provide
a printer driver from the manufacturer or
select a model that is similar enough so the
printer can use it.
Name Your
Printer Name A name that identifies the printer to the
Printer
users. Some applications might not support
more than 31 characters in the server and
printer name combinations.
Select Yes to make this printer the default
Do You Want To Use
printer for all Windows-based applications
This Printer As The
and so that users do not have to set a printer
Default Printer?
for each application. This option does not
appear the first time that you add a printer to
the print server because the printer is auto-
matically set as the default printer.
Printer Sharing Share Name Users (with the appropriate permissions) can
use the share name to connect to the printer
over the network. This name appears when
users browse for a printer or supply a path
to a printer. The share name must be com-
patible with the naming conventions for all
client computers on the network. By default,
the share name is the printer name truncated
to an 8.3-character file name.
Location And
Location Describe the location of the printer.
Comment
Comment Provide information that helps users deter-
mine whether the printer meets their needs.
If your computer is in a domain, users can
search the Active Directory service for the
information that you enter here.
Select Yes to print a test page and verify that
Print Test Page Do You Want To Print
you have installed the printer correctly.
A Test Page?
Completing The
Finish If the information about how you config-
Add Printer
ured the printer to be installed is correct,
Wizard
click Finish.
Real World Plug and Play Printers
If you have a Plug and Play printer that connects through a USB port, an IEEE
1394 interface, or any other port that allows you to attach or remove devices with-
out having to shut down and restart your computer, you probably do not need to
use the Add Printer Wizard. If Windows has the drivers for your printer, you can
often connect the printer’s cable to your computer (or point the printer toward
your computer’s infrared port) and turn on the printer. Windows automatically
installs the printer for you.
However, you should always read the installation instructions provided by the man-
ufacturer. With some printers, you must install the software provided by the manu-
facturer before you connect and turn on the printer. This process helps ensure that
Windows has the proper drivers available when it first detects the printer.
How to Add and Share a Network Interface Printer
In larger companies, most printers are network interface printers. These printers offer a
distinct advantage: Because you do not need to connect printers directly to the print
server, you can place printers where you need them instead of where the print server is.
To add a network interface printer, select Local Printer Attached To This Computer on the
Local Or Network Printer page of the Add Printer Wizard. The main difference between
adding a local printer and adding a network interface printer is that you provide addi-
tional port and network protocol information for a typical network interface printer.
The default network protocol for Windows XP Professional is Transmission Control Pro-
tocol/Internet Protocol (TCP/IP), which many network interface printers use. For TCP/IP,
you provide additional port information in the Add Standard TCP/IP Printer Port Wizard.
Figure 11-3 shows the Select A Printer Port page of the Add Printer Wizard, and Table 11-3
describes the options on this page that pertain to adding a network interface printer.
Table 11-3 Options on the Select A Printer Port Page That Affect Adding a Network
Interface Printer
Option Description
Create A New Port This selection starts the process of creating a new port for the print server
to which the network interface print device is connected. In this case, the
new port points to the network connection of the print device.
Type Of Port This selection determines the network protocol to use for the connection.
If you select Standard TCP/IP, it starts the Add Standard TCP/IP Printer
Port Wizard.
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